Privacy Policy

1. Data Controller

FS Finland Oy
Telakkakatu 1, 20240 Turku, Finland
Business ID: 3213763-4
Email: info@fsfinland.fi
Phone: +358 40 059 5236

2. What Data We Collect

We collect personal data only when you voluntarily provide it to us. This includes:

• Contact form submissions: your name, company name (optional), email address, and the message you send.
• Job applications: your name, contact details, and any information you include in your application or CV.
• Business communication: data exchanged in emails or calls related to projects or partnership inquiries.

We do not collect data through cookies, tracking pixels, or analytics tools on this website.

3. Purpose and Legal Basis

We process your personal data for the following purposes:

• Responding to inquiries — to answer questions submitted through our contact form (legal basis: your consent at the time of submission).
• Project and business communication — to discuss, negotiate and deliver services (legal basis: performance of a contract or pre-contractual steps).
• Recruitment — to review and respond to job applications (legal basis: your consent or legitimate interest).

4. How Long We Keep Your Data

We keep your data only as long as necessary for the purpose it was collected:

• Contact form inquiries that do not lead to a business relationship are deleted within 12 months.
• Data related to ongoing or completed business relationships is retained for 5 years from the end of the relationship, in accordance with Finnish accounting and contract law.
• Job applications are kept for 6 months unless you consent to a longer retention period.

5. Who Has Access to Your Data

Your data is processed only by FS Finland Oy staff involved in handling your inquiry or project. We do not sell, rent or share your personal data with third parties for marketing purposes.

We may share data with service providers strictly necessary for our operations (for example, email hosting). These providers are bound by data processing agreements and may not use your data for any other purpose.

6. Data Transfers Outside the EU

We aim to keep all data within the European Union. If any service provider processes data outside the EU/EEA, we ensure adequate safeguards are in place (such as EU Standard Contractual Clauses).

7. Your Rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

• Right of access — you can request a copy of the personal data we hold about you.
• Right to rectification — you can ask us to correct inaccurate data.
• Right to erasure — you can request deletion of your data where there is no legal obligation to retain it.
• Right to restrict processing — you can ask us to limit how we use your data.
• Right to data portability — you can request your data in a structured, machine-readable format.
• Right to object — you can object to processing based on legitimate interest.
• Right to withdraw consent — where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at info@fsfinland.fi. We will respond within 30 days.

8. Cookies

This website does not use tracking cookies or third-party analytics. No cookie consent banner is required beyond what is described in this policy.

9. Complaints

If you believe your data is being processed unlawfully, you have the right to lodge a complaint with the Finnish Data Protection Ombudsman:

Office of the Data Protection Ombudsman (Tietosuojavaltuutetun toimisto)
tietosuoja.fi

10. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this policy periodically.